General

Sealed tenders, plainly marked as to contents, will be received by the Purchasing Manager/Deputy Treasurer, City of Pembroke, Operations Department, 460 River Road, Pembroke, Ontario K8A 1A1, until 2:00:59 PM, LOCAL TIME, WEDNESDAY, MARCH 25TH, 2026.

For the main electrical service replacement at the Pembroke Memorial Centre (PMC) located at 393 Pembroke Street West, including the removal of the existing interior vault transformers, installation of new exterior pad mount transformer, partial parking lot restoration, primary and secondary duct banks, new service entrance equipment and power distribution system upgrade/modifications.

A mandatory job showing for bidders will be held on the date listed below. Please meet at front entrance to the PMC building. Job Showing: 9:00AM, LOCAL TIME, WEDNESDAY, MARCH 11th, 2026.

Tenders will be opened in public and broadcast by way of a Microsoft Teams meeting. Unofficial bid results will be emailed to all those who submitted bids, shortly after tender closing. Language of tender submission is English.

Complete tender documents may be obtained digitally from Jp2g Consultants Inc., on a payment of non-refundable cost of $25.00 per set by emailing their office as noted below, after 8:30 a.m. on Thursday March 5th, 2026. Cheques should be made payable to Jp2g Consultants Inc. and sent to their Pembroke office by mail. Upon receipt of payment, an email will be returned with the link and password where the documents, drawings and any future addenda may be retrieved.

All questions relating to this tender request will be received in writing up to and no later than 12:00pm (noon) local time on Thursday March 19th, 2026.

The successful Bidder will be required to file with the City of Pembroke the specified bonds and insurance within ten (10) days of being awarded the Contract.

The procurement of goods and services specified in the tender documents is subject to the provision of the Canada Free Trade Agreement (CFTA) and the Ontario-Quebec Trade and Corporation Agreement (OQTCA).

The City reserves the right to accept or reject any or all tenders. The lowest or any Tender may not necessarily be accepted.

Email for tender document registration: tenders with the subject line “Tender Request – PMC Electrical Transformer”

Mr. Patrick Scissons, C.E.T.
Senior Project Manager | Electrical Technologist
Jp2g Consultants Inc.
12 International Drive, Pembroke, Ontario K8A 6W5
Telephone: (613) 735-2507

By virtue of the power vested in me

I Do Hereby Declare

March, 2026

as

Amyloidosis Awareness Month

in the City of Pembroke.

Whereas March is Amyloidosis Awareness Month, a month dedicated to raising awareness, funding research, and supporting those living with amyloidosis and their loved ones; and

Whereas Amyloidosis is a group of diseases that occurs when an abnormal protein, known as amyloid, builds up in the tissues and organs of the body.  Left untreated, the disease can result in organ failure and can be fatal; and

Whereas Amyloidosis can mimic the signs and symptoms of more common medical conditions and the disease can be challenging to diagnose; and

Whereas Amyloidosis often affects people who are older or middle aged; however, younger people have been diagnosed with this disease; and

Whereas some of the signs and symptoms of amyloidosis can include shortness of breath, weight loss, fatigue, swelling in the ankles and legs, numbness in the hands and feet, foamy urine, carpal tunnel syndrome, bruising around the eyes, and an enlarged tongue; and

Whereas early diagnosis can lead to better outcomes for both patients and their families; and

Whereas raising awareness about all the amyloidosis diseases, including hereditary and non-hereditary forms of the disease, can contribute to the building of healthier communities across Canada.

Therefore, be it resolved that I, Ron Gervais, Mayor of the City of Pembroke, do hereby proclaim March 2026, as “Amyloidosis Awareness Month” in the City of Pembroke.

Dated in the Mayor’s Office this 3rd day of March 2026

Ron Gervais

Mayor, City of Pembroke

Please be advised that a Special Council Meeting has been scheduled for Tuesday, March 3, at 5:30 p.m. in Council Chambers.  Part of the meeting will be closed to the public to discuss advice a strategic partnership application – Royal Canadian Legion Branch #72, as per Section 239(2)(i) of the Municipal Act. 

Hard copy sealed tenders, clearly marked as to contents and on forms supplied by the City, will be received by Ms. Marsha Hawthorne, Purchasing Manager/Deputy Treasurer, City of Pembroke, Operations Department, 460 River Road, Pembroke, ON, K8A 1A1 until 2:00:59 PM, LOCAL TIME, Thursday March 12, 2026.

Electronic submissions are not acceptable. Tenders will be opened in public. The City will also broadcast the tender opening by way of a Microsoft Teams meeting. Unofficial bid results will be emailed to all those who submitted bids, shortly after the tender closing. Language of tender submission is English.

Complete tender documents, in an electronic PDF version, may be obtained through email request to purchasing. Tender documents will be available for distribution beginning on Thursday, February 19,2026, during regular office hours (7:30am to 4:00pm)

All questions relating to this proposal request will be received in writing up to and no later than 12:00 p.m. local time on Thursday, March 5, 2026.

The City reserves the right to accept or reject any or all tenders.  The lowest or any tender will not necessarily be accepted.

Please be advised that a Special Finance and Administration Committee Meeting has been scheduled for Tuesday, April 14, 2026, at 5:00 p.m. in Council Chambers regarding 273 Victoria Street – Finalization of Minutes of Settlement.

Hard copy sealed tenders, clearly marked as to contents and on forms supplied by the City, will be received by Ms. Marsha Hawthorne, Purchasing Manager/Deputy Treasurer, City of Pembroke, Operations Department, 460 River Road, Pembroke, ON, K8A 1A1 until 2:00:59 p.m., Local Time, Thursday February 26, 2026.

Electronic submissions are not acceptable.  Tender will be opened in public and the City will broadcast the tender opening by way of a Microsoft Teams meeting.  Unofficial bid results will be emailed to all those who submitted bids, shortly after tender closing.  Language of tender submissions is English.

Complete tender documents, in an electronic PDF version, may be obtained through email request to purchasing.  Tender documents will be available for distribution beginning on Thursday, February 5, 2026, during regular office hours (7:30 am to 4:00 pm).

All questions relating to these tender requests will be received in writing up to and no later than 12:00 p.m. local time on Thursday, February 19, 2026.

The City reserves the right to accept or reject any or all tenders.  The lowest or any tender will not necessarily be accepted.

The City of Pembroke is receiving $28.7 million in provincial funding to make important upgrades to the water system and support future growth.

Renfrew-Nipissing-Pembroke MPP Billy Denault announced the funding on behalf of Premier Doug Ford and Acting Minister of Infrastructure Todd McCarthy at Pembroke’s water treatment plant today, as part of a total of $38.6 million in projects across the riding being funded through the Province’s Municipal Housing Infrastructure Program’s Health and Safety Water Stream.

It is believed to be the single largest grant the City of Pembroke has ever received.

“[This investment] will go a long way toward maintaining critical infrastructure across our riding,” MPP Denault said. “Through ongoing advocacy with our municipal partners, these investments in water and wastewater systems will protect existing homes and help unlock future growth.”

Pembroke’s project will expand the existing water storage reservoir, build a new trunk watermain connecting the City with the Township of Laurentian Valley, and complete the design of a new water tower. This work addresses an existing water storage deficit, protecting current homes by reducing related risks, as well as allows for future growth through development in both Pembroke and Laurentian Valley.

“Water is critical to all communities, and we are thrilled this funding will support the City of Pembroke to protect the drinking water network for years to come, as well as allow for future growth both here and in Laurentian Valley,” said Mayor Ron Gervais. “[Today] proves that municipalities and the Province working together can achieve great things for all our residents and businesses.”

The project will cost about $39.4 million. The Province’s grant covers 73% of the cost with the remaining being covered by the City of Pembroke and the Township of Laurentian Valley using the Water Services Agreement the municipalities share.

“In order to have new infrastructure and in order to have new subdivisions, which we're trying to do, we need support from the Province,” said Township of Laurentian Valley Mayor Steve Bennett. “Today shows that support big time. It's great that we can all proceed with the safety of having a new reservoir, having a new trunk line, and that we can move on for development, not only Laurentian Valley, but the City of Pembroke, [too].”

The project must be completed by March 31, 2029. Work will start in the spring of 2026.

Notice of Special Meeting of Council

City of Pembroke New Official Plan

Under Section 17 and 26 of the Planning Act, R.S.O. 1990, c.P.13

The City of Pembroke is undertaking a review and update to its Official Plan, the result of which will be the adoption of a New Official Plan, which covers all lands within the City of Pembroke (see location map).

TAKE NOTICE that on Tuesday, March 17^th, 2026, the Council of the City of Pembroke will hold a Special Meeting of Council, pursuant to Section 26(3) of the Planning Act, to discuss changes that Council and the community at large would like to see reflected in the new Official Plan. The meeting is to be held:

Tuesday, March 17^th, 2026, at 6:00 pm

Council Chambers at City Hall

1 Pembroke St. E.

Pembroke, ON K8A 3J5

The meeting can also be live streamed on the City’s website at: https://www.youtube.com/@TheCityofPembroke All persons interested in participating in the public meeting are recommended to submit a written request to the Clerk’s Department at City Hall, by emailing victoria.charbonneau@pembroke.ca, calling 613-735-6821 ext.1330, or hand delivery (contact information below).

Written and oral submissions will form part of the public meeting record, including the name and address of the commenters, as information collected under the Planning Act. The minutes, written submissions and a recording of the meeting will be posted on the City’s website. Written submissions can be made to the City Clerk, by emailing victoria.charbonneau@pembroke.ca, or by post or by dropping off at City  Hall, 1 Pembroke St. E., Pembroke ON K8A 3J5. Please ensure that all written submissions include your name, address, and if applicable the application number of which you are submitting your comment to comment on.

If you wish to be notified of future open houses or public meetings for the City’s New Official Plan a written request must be submitted to the Clerk, by emailing victoria.charbonneau@pembroke.ca, or by calling 613-735-6821 ext.1330.

Any questions regarding the Official Plan process and/or requests for additional information can be directed to Owen Hutton, Planner, ohutton@pembroke.ca or (613)735-6821 ext. 1304.

This document can be made available in other accessible formats upon request.

Notice of Special Meeting of Council

City of Pembroke New Official Plan

Under Section 17 and 26 of the Planning Act, R.S.O. 1990, c.P.13

The City of Pembroke is undertaking a review and update to its Official Plan, the result of which will be the adoption of a New Official Plan, which covers all lands within the City of Pembroke (see location map).

TAKE NOTICE that on Tuesday, March 17^th, 2026, the Council of the City of Pembroke will hold a Special Meeting of Council, pursuant to Section 26(3) of the Planning Act, to discuss changes that Council and the community at large would like to see reflected in the new Official Plan. The meeting is to be held:

Tuesday, March 17^th, 2026, at 6:00 pm

Council Chambers at City Hall

1 Pembroke St. E.

Pembroke, ON K8A 3J5

The meeting can also be live streamed on the City’s website at: https://www.youtube.com/@TheCityofPembroke  All persons interested in participating in the public meeting are recommended to submit a written request to the Clerk’s Department at City Hall, by emailing victoria.charbonneau@pembroke.ca, calling 613-735-6821 ext.1330, or hand delivery (contact information below).

Written and oral submissions will form part of the public meeting record, including the name and address of the commenters, as information collected under the Planning Act. The minutes, written submissions and a recording of the meeting will be posted on the City’s website. Written submissions can be made to the City Clerk, by emailing victoria.charbonneau@pembroke.ca, or by post or by dropping off at City  Hall, 1 Pembroke St. E., Pembroke ON K8A 3J5. Please ensure that all written submissions include your name, address, and if applicable the application number of which you are submitting your comment to comment on.

If you wish to be notified of future open houses or public meetings for the City’s New Official Plan a written request must be submitted to the Clerk, by emailing victoria.charbonneau@pembroke.ca, or by calling 613-735-6821 ext.1330.

Any questions regarding the Official Plan process and/or requests for additional information can be directed to Owen Hutton, Planner, at ohutton@pembroke.ca or (613)735-6821 ext. 1304.

This document can be made available in other accessible formats upon request.

City of Pembroke Council and staff have taken several recent opportunities to advocate for our community’s needs with the Province of Ontario.

In December, the City took part in the Eastern Ontario Mayors’ Caucus Day of Advocacy at Queen’s Park. This group represents the separated (single-tier) municipalities of Eastern Ontario. Early this month, the City had a submission in the Provincial pre-budget consultations with the Standing Committee on Finance and Economic Affairs, which was held in Pembroke. And, last week, the City attended the Rural Ontario Municipal Association Conference.

These opportunities allow for one-on-one discussions with Provincial ministers, parliamentary assistants, and key staff, which can lead to stronger cases being made right to the decision makers. Often, these efforts are made in collaboration with regional partners such as the County of Renfrew and neighbouring municipalities. 

Themes of the recent advocacy include:

• Predictable and sustainable funding sources for municipalities, especially regarding asset management and aging infrastructure.
• Rising and unpredictable policing costs due to the OPP billing model, court security, prisoner transfer, and growing demands related to mental health, addictions, and homelessness.
• Extraordinary costs of fire apparatus and equipment/rising acquisition costs.
• MPAC assessment.
• Increased per-capita funding for domestic students attending college or university.
• Announced timelines for the stages of four-laning Highway 417/Highway 17 to Pembroke.
• Stagnant subdivision and how to spur development in rural Ontario.
• Fiscal pressures on municipalities due to a broken funding relationship and provincial underfunding of social and housing services.
• Sportsplex funding.

“The Province is a key partner, and it is very important for us to be in front of these key people to provide the reality and pressures of small municipalities such as Pembroke so that voice is brought to the table when the government is making decisions,” says Mayor Ron Gervais. “We will continue to advocate for Pembroke and our region and maintain our great relationship with MPP Denault to help ensure our growth and viability into the future.”