Administration Department

The City's Administration Department consists of the Clerk/CAO, Deputy Clerk and a Confidential Secretary. The Clerk/CAO is responsible for conducting Council meetings and ensuring that their decisions are carried through. The Administration Department is also responsible for corresspondence between Council and the City's departments and residents. 

Commissioner of Oaths

The City of Pembroke provides services of a Commissioner of Oaths.  A Commissioner of Oaths is a person authorized by the Province of Ontario to take oaths or declarations when you sign an affidavit or statutory declaration.  The Clerk, Deputy Clerk and Treasurer of the City of Pembroke are, by virtue of office, commissioners for taking affidavits in the City of Pembroke.  This authority is conferred by the Commissioners for taking Affidavits Act, R.S.O. 1990, Chapter C.17.  

The Commissioner is not responsible for the content of the affidavit; it is the responsibility of the person whose signature is being commissioned (“the deponent”).  Persons swearing or affirming to a document must appear before the Commissioner of Oaths.  The deponent must understand not only the details to which he or she will attest but also the fact that he or she is swearing an oath that the details are correct.  The documents must be completed prior to presenting them for Commissioner, with the exception of your signature. Documents must be signed in the presence of the Commissioner of Oaths.  You must be physically present and provide one original piece of photo identification in the form of government-issued photo identification (i.e. a valid driver’s licence, a valid passport or a BYID age of majority cared).  The Commissioner of Oaths must be satisfied with the authenticity of the person’s identity and signature before he or she can sign the documents themselves.  This is usually confirmed through comparing the signature on a valid piece of identification such as a driving license, passport, etc.  Please DO NOT sign the document in advance, as the Commissioner must witness your signature. 

The Clerk’s Department does not prepare affidavits or provide legal advice.  We wish to advise that our Commissioners will not sign Wills, Living Wills, Power of Attorney, Divorce, Separation, Custody, Theft, Financial or Real Estate related documents.   You need to take these documents to a lawyer for appropriate advice and assistance. The Commissioner reserves the right to refuse to commission documents. 

FEE:   There is no charge for Commissioner of Oaths services to City of Pembroke Residents and Ratepayers however there is a fee of $10.00 for non-residents/non-ratepayers.  This fee is charged in accordance with the City’s By-law 2015-37.  These services are available during regular office hours.  It is preferable that you call the office ahead of your arrival to ensure that a Commissioner is available.  For more information, please contact the City Clerk’s Office at 613-735-6821 ext. 1330 or by email at [email protected].  

Contact Information

Terry Lapierre, CAO/Clerk
613-735-6821 ext. 1300
[email protected] 

Heidi Martin, Deputy-Clerk
613-735-6821 ext. 1330
[email protected] 

Nancy Rapin, Confidential Secretary
613-735-6821 ext. 1303
[email protected] 

Fax Number:  613-735-3660