Delegations - Presenting Information to Committee or Council

A delegation is the formal name referred to in Council’s Procedural By-law for an individual or group who appear in person to present information at a Council or Committee meeting.   Delegations may only speak to items that are listed on the agenda for that meeting and all delegations shall address their concerns through the Chairperson presiding over the meeting.

What are the steps involved?  What is the process?  How do I apply?

Requests to appear as a delegation, must be in writing and sent to the Clerk’s department at 1 Pembroke Street East, Pembroke, ON  K8A 3J5 or by email [email protected]. All requests are reviewed by the CAO/Clerk and may be forwarded to the Executive Committee of Council to make a decision.  Not all delegation requests will be approved.  Your request may be directed to other Committees or to staff.  A member of the Administration office will contact you with the decision of the CAO/Clerk and/or Executive Committee.  If your request is approved, you will be provided with further details including the meeting time and date and what specific Committee meeting you will attend.

Please see the attached procedures for more information.  For further clarification regarding the process or with respect to questions relating to Council or Committee meeting agendas, please contact the Clerk’s department at 613-735-6821 extension 1330 or email [email protected].  Further information can also be found be referencing the Procedural By-law.

Please take note that all general correspondence supplied to Council are considered as a public document.